Putting the AP in hAPpy
A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce fraud and regulatory fines. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor.
Episodes
306 episodes since 2019
Episode 306: Cleaning Your Vendor Master File & Keeping it Clean - 20 Tips in 20 Minutes
It’s that time of year – time to start getting ready for tax filing season, or just to keep your vendor data accurate at all times. Get 20 tips to do both…Keep Listening. Check out my website
September 12, 2024
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Episode 306
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32:02
Episode 305: Avoid Paper Check Fraud When Paying Your Vendors – In 5 Steps
Organizations like yours are still paying vendors by check and fraudsters know that, which means that fraudsters are still perpetrating check fraud. For a 5-step process to avoid paper check fraud….. Keep Listening. <...
September 05, 2024
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Episode 305
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34:58
Episode 304: IRS Form W-9 Series: Getting Pushback For Requiring the New Form?
It happens every time the IRS publishes a revised version of the Form W-9, vendors and maybe even your internal team members, push back because they don’t want to complete the new form when they can’t see why you can’t just accept the old one e...
August 29, 2024
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Episode 304
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14:19
Episode 303: IRS Form W-9 Series: IRS TIN Matching Tips Based on Vendor Tax Classifications
Is it frustrating when your vendor insists they gave you the right legal name and tax id combination on their IRS Form W-9, but the combination does not match IRS TIN records? To get tips on how to enter the legal name for a match….
August 22, 2024
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Episode 303
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13:16
Episode 302: IRS Form W-9 Series: Common Mistakes For Vendors That Are Individuals/Sole Proprietors
It’s getting to that time of year where hopefully you are cleaning your vendor master file and now, you’re wondering about your vendor data. Why do you have some that have missing tax id’s, why some didn’t pass your latest validation abou...
August 14, 2024
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Episode 302
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16:32
Episode 301: Vendor Banking Change? Collect an IRS W-9 Too!
When vendors change their banking, in addition to fraud, you also have to wonder what the reason for the change is. The reason, many times, may be discovered only if you require the W-9 be submitted for changes to vendor banking. &n...
August 08, 2024
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Episode 301
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14:56
Episode 300: Authentication Works Against Deepfakes! Get Free Training and a Template to Avoid Payment Fraud
Authentication, identification or just knowing who you are communicating with can prevent payment fraud from deepfakes and other scenarios. Keep Listening. Check out my website
August 01, 2024
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Episode 300
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20:22
Episode 299: Best Practices When Your Vendor Has Factored Their Payments to a 3rd Party
So your vendor notifies you that they have entered into a factoring relationship with a 3rd party and now you have to remit your vendor’s payments to them. Now what?Keep Listening. Check out my website
July 25, 2024
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Episode 299
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10:29
Episode 298: Validate Your Vendor’s US Bank Account Details to Avoid Fraud and Returned Payments - In 5 Steps
Do you need strong methods for verifying vendor banking details to avoid fraud and returned payments? Spot warning signs, set up validation procedures and learn how automation is the key to reducing risks and issues in manual vendor banking val...
July 18, 2024
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Episode 298
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32:21
Episode 297: 7 Quick Facts About Instant Payments Through the FedNow® Service
Instant Payments are here and the FedNow® Service is now available with this new payment rail. Hear 5 quick facts I learned when I recently attended a meeting where this service was the presentation topic. I was surprised.
July 11, 2024
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Episode 297
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19:01
Episode 296: 2 Company Branded Vendor Forms You Need Part 2: The Vendor Banking Form
There are two vendor forms that are critical to avoid fraud, fines and bad vendor data. Each will have its own episode explaining why it is critical and what data to collect on the form and why. The second form is the Vendor Banking...
July 04, 2024
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Episode 296
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26:04
Episode 295: 2 Company Branded Vendor Forms You Need Part 1: The Vendor Setup Form – With a Twist
There are two vendor forms that are critical to avoid fraud, fines and bad vendor data. Each will have its own episode explaining why it is critical and what data to collect on the form and why. The first form is the Vendor Setup Fo...
June 27, 2024
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Episode 295
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27:32
Episode 294: Now That GenAI Solved Poor Grammar - 4 Other Signs Your Bank Change Email Is Fraudulent
Remember the days where it was easier to spot an email from a fraudster because it had poor grammar? Well, fraudsters have access to generative artificial intelligence (just like we do) and now that fraudulent email may be grammatically c...
June 20, 2024
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Episode 294
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20:37
Episode 293: In 5 Steps: A Security Audit to Protect Vendor Data and Avoid Fraud
When was the last time you reviewed your security roles and what access is included? Reduce the potential for fraud by restricting who has access to your vendor data. Why? Because the less non-vendor team members that have acc...
June 13, 2024
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Episode 293
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33:10
Episode 292: If You Are Afraid Artificial Intelligence (AI) Will Take Your Job – Make It Your Job By Tackling These
If you are worried that artificial intelligence will take your job that’s a sign that you need to take control and flip that around. Use Artificial Intelligence tools to keep your job! Keep Listening. Check ...
June 06, 2024
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Episode 292
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12:02
Episode 291: 4 Vendor Setup & Maintenance Tasks That Can Make the Unclaimed Property Process Easier
Unclaimed property for Accounts Payable can be a tedious, manual process from identifying what is unclaimed property to sending letters to vendors to avoid the complicated process of transferring that property to the applicable states.&nb...
May 30, 2024
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Episode 291
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24:35
Episode 290: One Step You Are Probably Not Doing with the Confirmation Phone Call – But Here are Reasons it Why It Might Not Work For You
I recently spoke at an in-person conference and while there I attended a session where an accounts payable practitioner revealed what they are doing when making the confirmation call that surprised other attendees – me included. &nb...
May 23, 2024
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Episode 290
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16:32
Episode 289: ChatGPT-4o Is Here and Triggers These Reminders to Avoid Exposing Vendor Data That Can Lead to Fraud
I now have access to the newest ChatGPT / GPT-4o, the “Omnimodel”. The capabilities of this new model triggers reminders to the vendor team to not expose vendor data that can lead to fraud while using this technology. Keep Lis...
May 16, 2024
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23:40
Episode 288: New Nacha Rule Could Help To Avoid Payment Fraud. Here is What to Look For
You may be getting some help from banks finally on avoiding fraudulent payments. Hear what new Nacha rule is behind it, when it will go into effect, and what to look for, so…..Keep Listening. Check out my w...
May 09, 2024
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Episode 288
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18:38
Episode 287: Replay! Bank Failures, Mergers and Acquisitions – What the Vendor Team Must Do
Remember when Signature Bank and Silicon Valley Bank failed in March of 2023? Those were the first bank failures since October of 2020 and news was everywhere. Well, there have been 4 more bank failures since then with the latest on...
May 02, 2024
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Episode 287
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27:03
Episode 286: I Experimented With Voice Cloning, Here is What it Sounded Like
I experimented with generative artificial intelligence or generative AI – voice cloning for an upcoming webinar on avoiding payment fraud from deepfakes. Wasn’t expecting this…. Keep Listening. Check out my website...
April 25, 2024
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Episode 286
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14:09
Episode 285: 4 Ways to Secure Your Vendor Remittance Address From Unauthorized Changes
You may worry about vendor banking information and preventing fraudulent electronic payments – however, both internal and external fraudsters are after your checks. If you want to make sure you are protecting remittance addresses for your...
April 18, 2024
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Episode 285
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13:43
Episode 284: Free and Paid Resources to Validate Vendor Banking Details - Updated for 2024
Validating Vendor Banking information is critical to 1) make sure payments are successful; and 2) to validate you are paying your actual vendor and not a cybercriminal. There have been some changes in resources for 2024, so if you want to...
April 11, 2024
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Episode 284
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27:43
Episode 283: 8 Most Common Behavioral Warning Signs of Internal Fraud According to the ACFE
Most internal fraudsters display at least one of eight (8) red flags that fraud is occurring. Do you know what to look for? Keep Listening. Check out my website
April 04, 2024
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Episode 283
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16:02
Episode 282: What if the IRS TIN Match is Unsuccessful? 3 Options
Now that the new IRS Form W-9 is published, let’s look at a frequently asked question I get – what should you do if the vendor’s legal name and tax id combination is not valid with the IRS? Keep Listening. C...
March 28, 2024
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Episode 282
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26:19