Putting the AP in hAPpy
A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce fraud and regulatory fines. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor.
Episodes
325 episodes
Episode 325: Build a Watchlist Compliance Matrix to Avoid Fraud and Fines – In 5 Steps
Is your company based in the US? You may be familiar with the Office of Foreign Assets Control (OFAC), but do you know what other watchlists are required based on your company attributes or your vendor's? If you want 5 steps to build a wa...
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Episode 325
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33:42
Episode 324: How Often Should You Clean Your Vendor Master File? And 3 Key Tasks To Include
Now that most of you have distributed your 1099’s to the vendor and filed the related forms to the IRS it’s fresh in your mind that there are issues with your vendor master file. If you want a recommendation for how often you should be cleaning...
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Episode 324
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24:19
Episode 323: A Fraudulent Payment After A BEC Scam Goes to Court – Who Won?
A case of business email compromise where the vendor sued the buyer when the buyer made a fraudulent payment to a fraudster impersonating the vendor. A classic business email compromise scam goes to court. Keep listening. ...
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Episode 323
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17:50
Episode 322: 2 More Recommended Vendor Validations for 2025 And Where to Validate
I added two recommendations for vendor validations to add to your vendor setup and maintenance process. See which ones they are and where to validate. Keep listening. Check out my website
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Episode 322
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15:43
Episode 321: One Critical Thing I Learned Testing the IRIS System
If you are satisfying your IRS tax reporting requirements by using the IRIS platform from the IRS, you may be interested in what I found while creating a demo of the system. Keep listening. Check out my website <...
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Episode 321
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13:06
Episode 320: 3 Ways to Find A Missed Fraudulent Payment Made In December
Welcome back. In this episode I’ll talk about how to find if a fraudulent payment happened in December during the busy year-end.Keep listening. Check out my website www.debrarri...
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Episode 320
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11:31
Episode 319: Confirmation Call Scripts #5 – Confirmation Call Voice Message and Email
Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the cal...
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Episode 319
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17:15
Episode 318: Confirmation Call Scripts #4 – Adding Remit Address for Check Payments
Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the cal...
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Episode 318
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22:14
Episode 317: Confirmation Call Scripts #3 – Changing Remit Address for Check Payments
Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the cal...
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Episode 317
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21:40
Episode 316: Confirmation Call Scripts #2 – Adding Bank Details for ACH/Wire Payment
Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the cal...
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Episode 316
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19:08
Episode 315: Confirmation Call Scripts #1 – Changing Bank Details for ACH/Wire Payment
Are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information. Keep listening. Check out my website
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Episode 315
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19:31
Episode 314: Find Fraud With This Verification for Vendors That Are Individuals or Sole Proprietorships
Add this additional verification when onboarding vendors that are individuals or sole proprietors to avoid fraud. What is it and what resources can you use to perform the verification? Keep listening. Check out my websit...
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Episode 314
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13:19
Episode 313: When Corporations Are Reportable on 1099-MISC and 1099-NEC
Yes, payments to corporations may be reportable. In this episode we’ll talk about which 1099-MISC and 1099-NEC payments are reportable and which of those forms they should be reported. Keep listening. Check out my...
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Episode 313
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12:25
Episode 312: 3 Worst Practices With Vendor Data That Lead To Compliance Fines
It’s getting toward the end of the year and now many of you may see the result of three worst practices with vendor data that can lead to compliance fines. If you want to know what are they and what you should be doing instead…..&nb...
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Episode 312
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22:26
Episode 311: The New “Easy Pickings” BEC Scam Targets
Do you know what type of organizations the fraudsters are calling “easy pickings?” Keep listening. Check out my website www.debrarrichardson.com if you need help imple...
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Episode 311
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20:57
Episode 310: Bridging the Gap From Cybersecurity Awareness Training to Customized Training to Prevent Payment Fraud – in 5 Steps
Want these immediate takeaways?Common security threats unique to the account payable functionResources for free and paid training to prevent fraudVendor setup and maintenance processes to avoid fraud5 Step...
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Episode 310
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35:10
Episode 309: Avoid Fraud at Year End - 5 Email Tactics Fraudsters Use
It’s 4th quarter already and while some of you finished your year-end, more are coming into their December 31st year-end – and the fraudsters know it! Make sure you know what tricks they will use in email as we come to the end of 2024.
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Episode 309
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16:50
Episode 308: A New IRS Form That Can Make It Easier to Request An Extension for Distributing 1099’s and 1042’s to Vendors
Don’t you just love it when the IRS comes out with new forms? Well, this form you probably will love!Keep Listening. Check out my website www.debrarrichardson.com if you nee...
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Episode 308
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10:18
Episode 307: Collecting and Validating Vendor Banking Details to Avoid Fraud - 20 Tips in 20 Minutes
How about tips to avoid fraud when collecting banking details and more tips for how to validate banking to….you guessed it – avoid fraud. Keep Listening. Check out my website www...
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Episode 307
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33:50
Episode 306: Cleaning Your Vendor Master File & Keeping it Clean - 20 Tips in 20 Minutes
It’s that time of year – time to start getting ready for tax filing season, or just to keep your vendor data accurate at all times. Get 20 tips to do both…Keep Listening. Check out my website
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Episode 306
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32:02
Episode 305: Avoid Paper Check Fraud When Paying Your Vendors – In 5 Steps
Organizations like yours are still paying vendors by check and fraudsters know that, which means that fraudsters are still perpetrating check fraud. For a 5-step process to avoid paper check fraud….. Keep Listening. <...
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Episode 305
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34:58
Episode 304: IRS Form W-9 Series: Getting Pushback For Requiring the New Form?
It happens every time the IRS publishes a revised version of the Form W-9, vendors and maybe even your internal team members, push back because they don’t want to complete the new form when they can’t see why you can’t just accept the old one e...
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Episode 304
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14:19
Episode 303: IRS Form W-9 Series: IRS TIN Matching Tips Based on Vendor Tax Classifications
Is it frustrating when your vendor insists they gave you the right legal name and tax id combination on their IRS Form W-9, but the combination does not match IRS TIN records? To get tips on how to enter the legal name for a match….
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Episode 303
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13:16
Episode 302: IRS Form W-9 Series: Common Mistakes For Vendors That Are Individuals/Sole Proprietors
It’s getting to that time of year where hopefully you are cleaning your vendor master file and now, you’re wondering about your vendor data. Why do you have some that have missing tax id’s, why some didn’t pass your latest validation abou...
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Episode 302
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16:32
Episode 301: Vendor Banking Change? Collect an IRS W-9 Too!
When vendors change their banking, in addition to fraud, you also have to wonder what the reason for the change is. The reason, many times, may be discovered only if you require the W-9 be submitted for changes to vendor banking. &n...
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Episode 301
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14:56
