Putting the AP in hAPpy
A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce payment fraud, regulatory fines and bad vendor data. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor.
Episodes
406 episodes
Episode 406: Don’t Make It Easy For Fraudsters - A Free IRS Tool To Avoid Paying A Fake Charity
You may know about the TIN Match tool provided by the IRS, but do you know about the other free tool you should be using to validate tax-exempt organizations?Keep listening. Check out my website
Episode 405: Can Video Conference Calls Verify Vendor Remittance Changes?
We all know that a confirmation phone call for vendor remittance changes is a standard control to avoid payment fraud. Anyone who has ever performed that duty knows how frustrating it can be to reach some vendors. One subscriber asked if ...
Episode 404: Audit Revealed 5 Missed Chances To Contain A Fraudulent Payment & Lessons Learned
From process failures to managers covering up what was really going on, here are 5 missed chances a fraudulent payment could have been stopped or contained. Plus, what lessons you can take so the same thing does not happen at your organization....
Episode 403: Do Nacha ACH Operating Rules Really Apply To Our Organization? Ask These 6 Questions
As team members that handle vendor data or vendor payments you have a lot on your plate, and we don’t have time to waste on a new compliance requirement that does not apply to our organization. Could that be the case with some Nacha ACH o...
Episode 402: Don't Celebrate Yet: What Failed Fraud Attempts Reveal About What’s Coming Next and What You Should NOT Do
Treat every failed fraud attempt as a learning opportunity, not just a close call before the next attack is successful. The controls used to block that first fraud attempt, turn into evolved fraudster tactics when they attack your organization ...
Episode 401: The IRS FIRE System’s Final Chapter: What 1099-NEC and 1099-MISC Filers Can Still File and When
There is still time to process tax reporting files in the IRS FIRE system. For 1099-NEC and 1099-MISC filers, if you want to know what you can file and the deadline you need to file before the FIRE system is retired…. Keep listening...
Episode 400: Employee Makes $6M From $15M in Stolen Funds. Do They Get To Keep It?
An internal employee stole close to $15M from Bridgestone over 4 years and through investments, made and additional $6M. Did they get to keep it and the way the internal fraudster was caught after they left the company. And what que...
Episode 399: 11 Signs It’s Time To Clean Your Vendor Master File
If these 11 things are happening, they are signs it’s time to review the data in your vendor master file. What are the 11 signs? Keep listening. Check out my website www.de...
Episode 398: Do You Manage The Vendor Process? Start Here to Build Controls, Manage Risk and Maintain Accurate Vendor Data
Being a Vendor Process Manager is a little like being a referee, detective, and data janitor all at once. In this episode, we'll cover the key priorities that help you reduce risk, improve compliance, and clean up vendor chaos.Keep liste...
Episode 397: 4 Reasons Why This Statement “My Accounting System Catches Duplicates” Is Wrong
If you think you don’t have to worry about duplicate vendors because your Accounting System or ERP catches them – just know – that you probably have duplicate vendors. Keep listening. Check out my website
Episode 396: Build a Fraud Response Plan So You Know What To Do If A Fraudulent Payment Happens – In 5 Steps
Do you and your team know what you need to do if there is a fraudulent payment? If you want the five steps that are probably not in your IT team’s fraud response plan……Keep listening. Check out my website
Episode 395: Your Vendor’s Validations Were Successful - So Why Could It Still Be Fraud?
Many organizations have as part of the vendor validation process to verify vendor’s information against state business registrations, IRS TIN Match records, and bank records. If validations are successful that information is ...
Episode 394: Your Vendor’s Bank Routing Numbers Do Change – 3 Ways You Find Out Before Nacha Fines or Returned Payments
Banks merge, get acquired or fail – often. This is not something your vendor normally makes their clients aware of, so if you want three ways to find out before fines or returned payments…..Keep listening. Check out my ...
Episode 393: 5 Reasons to Establish a Vendor Process Audit
Organizations put processes in place when adding new vendors and changing existing vendor information to avoid fraud, regulatory fines and bad vendor data. But are they being followed?Keep listening. Check out my websit...
Episode 392: Nacha Fraud Monitoring Rule Compliance for Non-Consumer Originators - Now Everyone Must Comply
Phase 2 of the Nacha Fraud Monitoring Rule for ACH initiators is here and now everyone has to comply. What are the requirements and are you ready?Keep listening. Check out my website
Episode 391: An Article on the Deepfake CEO Call Confirms Why Cybersecurity Awareness Training Is Not Good Enough for AP / Vendor Teams
An article outlines what’s wrong with traditional cybersecurity awareness training against today’s fraudsters but misses the mark on the resolution to evolving fraudster tactics. Let’s fill-in the gaps. Keep listening.C...
Episode 390: Don’t Miss The August 1st Deadline for Filing 1099 Corrections & 2 Ways To Avoid IRS Penalties
The August 1st deadline for filing 1099 corrections is closer than you think—and missing it could cost your company in IRS penalties. In this episode, I’m breaking down which errors demand immediate correction, which ones may not, and the two o...
Episode 389: The Profile of an Internal Fraudster and 8 Behavioral Red Flags To Watch Out For According to the ACFE
According to the Association of Certified Fraud Examiners (ACFE) after studying 2,402 cases that led to $3.4 Billion in losses across in 143 countries and territories, they have both the profile of an internal fraudster and 8 behavioral red fla...
Episode 388: hAPpy About the New IRS Draft W-9 Form and How to Solve An Existing Name/TIN Issue
Finally – some great news from the IRS of all places. Yes there is a new IRS Draft W-9 form and it’s good for the vendor team. Keep listening. Check out my website
Episode 387: What Agentic AI Should Not Do When Looking For Red Flags in Emails
Agentic AI in email can be the difference between making a fraudulent payment and catching the payment fraud before the request moves past email. As with all tools, there are activities that require a human. Keep ...
Episode 386: Use AI Tools To Detect Red-Flags in Emails Requesting Vendor Bank Changes
What if you had not only had second set of eyes to review a vendor email to make sure there are no red flags in when there is a request to change banking, but also to check for this new fraudster trend to pass your confirmation call? ...
Episode 385: Use An Approval Workflow For Vendor Record Activity And Tips If It’s Not Automated
Approval workflows for vendor adds and changes can help to reduce payment fraud and avoidable errors in vendor data. For why to do it and how to do it if your system does not support approval workflows……Keep listening. ...
Episode 384: Why You Should Add Contact Email Validation to Your Vendor Master File Clean-Up Process
How good are your email addresses in your vendor master file? Are they still valid? Are they fraudulent? Keep listening. Check out my website www.debrarrichardson.com...
Episode 383: 30 System Functionalities Vendor Team Members Should Know But They Don’t
Are you and your team members fully trained on the accounting system or ERP as needed to perform their jobs? If you answered no, or “huh?” how would you do on a self-assessment? Keep listening. Check out my website...
Episode 382: 3 Facts About The IRS CP2100 Notification You May Be Receiving In April
Around April of every year right after the tax filing season for 1099s and 1042s, just when you think you are done with IRS tasks for now, you receive an IRS CP2100 notification…now what…Keep listening. Check out my website ...
